The Printliminator

By on October 22nd, 2015 in Web Tools

Sometimes I still print stuff off the web, crazy huh?  When I do it, I may not necessarily want everything on the web page to print.  I don’t want to print advertisements, social network buttons, certain text or graphics, etc.  With The Printliminator, you can selectively remove parts of a web page before you print.  It saves paper and creates a nice and neat printed sheet with only the content that you want.

The Printliminator is a bookmarklet.  A bookmarklet is just a regular web browser bookmark, but it runs code on the current web page you are viewing instead of linking to another site.  When you want to print something and remove elements from a page before printing, you click the bookmarklet and a little box of tools pops up in the top right corner of your screen.  Now you can just click on parts of the web page and remove elements.  After you are done, you click Send To Print and your nice clean page is printed.

the-printliminator

Here is a video walking through the installation and use.

Link

Backup your computer!

By on May 14th, 2015 in Backup

Do you use a computer? Do you save files to it?  Your pictures, videos, documents… do you only have one copy of them? If so, you need to be backing them up! It’s not a question of “IF” you will lose files, it is “WHEN” will you lose files. Backing up will greatly reduce the odds of you losing your files and thus put your mind at ease.

There are many ways you can lose your files:

  1. Accidental deletion
  2. Overwriting a file
  3. Crashes, corruption, errors
  4. Physical accidents/damage to equipment
  5. Fire, water damage
  6. Theft

The easiest way to avoid losing your computer files to any and all of these situations is to use an online backup service.  An online backup service will keep versions of your files to allow you easily restore to a previous state plus if you lose all of your files either by an accident or theft, you will have all of your files safely stored offsite.

We have used and recommend two online backup services: CrashPlan and BackBlaze.  Both of these services offer online backup at a very inexpensive monthly fee.  CrashPlan is even better that it allows you to backup locally to a hard drive connected to your computer for free as well as backup to a friend’s computer.  CrashPlan and BackBlaze are set it and forget it.  Backing up needs to just happen in the background and be there when you need it.

crashplanbackblaze

My dentist would always say, “Only floss the teeth you want to keep”.  So…

Only backup the files you want to keep!

Google Drive for Document Storage and Collaboration

By on February 10th, 2015 in Web Tools, Work

google-drive

Having a team that is spread across two bordering states (let alone across the country or World) can be challenging.  Sharing files and collaborating can become a challenging proposition.  Emailing files back and forth can become confusing and detrimental to getting work done.  Luckily there are great solutions to closing the distance gap between teams and allowing them to share and work on documents together and avoid these problems.

Westwords initially relied on emailing files back and forth or dropping them on FTP servers while working on a project.  Then Google Drive came out and allowed us to essentially have a file server in the cloud. We can easily sync and share files between our computers, phones and web. Our email inboxes are free from large files and confusing versions of documents. We can simply toss our files in a folder on our computers and they sync up to the Google Drive servers.  The document collaboration features also allow us to work through a document just like we are in the same room.

You can access Google Drive from the web, upload your files and create/edit documents right there in your web browser just like you would with Word or Excel.  If you install the Google Drive application to your computer, you can keep all or some of your documents synced.  Documents created on the Google Drive website will be saved to your computer as a shortcut that will open the document on the web.  Another option is to use Insync instead of the official Google Drive app.  Insync will sync all of your files from Google Drive, but it has the ability to convert your Google Drive documents to Microsoft Office versions.  So your Google Drive Document would be a Microsoft Word and so forth.  Any changes you save will automatically be synced to Google Drive.

Google Drive can also be accessed from your smartphone or tablet by installing the app.  This allows you to browse your entire Google Drive storage and edit documents just as you would on your computer.

To learn more about Google Drive, Bradley Chambers has created an excellent screencast series called Learning to Love Google Drive.  He walks you through an introduction of Google Drive and all of the basics to get you started storing your documents in the cloud and collaborating with your team on the web.

Google Drive is included with a free Google account, however there are many paid storage plans you can upgrade to.

Link

OneDrive for Photo Storage

By on January 28th, 2015 in Photos, Web Tools

OneDrive website and iOS app

OneDrive (formally SkyDrive) can be used to store documents and files in the cloud and easily keep them synced between PCs and Macs, similar to Google Drive and Dropbox.  You can then also access your files from the web or their mobile app.  Microsoft recently announced some changes that make managing photos with OneDrive even better.

I’ve used OneDrive primarily to store all of my photos for the last year.  I’ve tested many other cloud storage services for managing my photos. OneDrive is my favorite and I find is the best for storing and viewing my photos.  The web interface is fast and easy to manage and flip through your photos and I have found that their mobile app is the best catered for photo management.  You can also share out folders with others and any new photos you add to the folder will be updated on their end.

I keep all of my photos in folders organized into categories and sub-categories on my Mac instead of using a photo management app like iPhoto.  Being able to simply sync these folders with the OneDrive service and then access them on my iPhone works great.  It also makes syncing all my photos with my wife’s PC easy as well.

OneDrive is free for up to 15 GB and plans start at $1.99/month for 100 GB.

Link

Computer Ergonomics

By on December 11th, 2014 in Work

When I started working from home full-time a few years ago, I noticed I was starting to get pain in my hand, wrist and arm from using the computer. In prior years working in IT, I never noticed this as much because I was constantly getting up and walking around the office to help users. Now that I was at home sitting all day long, the consequences of using a mouse and keyboard were starting to surface. After a visit with a physical therapist, I got some good advice to improve the ergonomics of my office situation. I have made several changes to my equipment and also have tried to change my behavior when working. Certainly it goes without saying that these changes may not help everyone and if you are suffering from pain while using a computer, you should consult with a doctor or physical therapist first. There is tons of information out there regarding ergonomics, I just want to share my experiences.

VerticalMouse

Mouse
I switched to using the Evoluent VerticalMouse. The first time I saw this mouse, I knew that I would never like it. However, the benefits of using it can greatly help with any pains you may be having. This mouse is essentially a normal mouse but tipped up on it’s side to have your hand form a “handshake grip”. It avoids forearm twisting that occurs when using a normal mouse. It took me about a month to completely get used to using this mouse, but I definitely notice that it has contributed to a less pain in my hand, wrist and arm.

VM4-skeletons-sm1

logitech-trackmanBefore I switched to the VerticalMouse, I tried out the Logitech TrackMan which is a trackball mouse (the newer model is the M570 Wireless Trackball). It was a nice change and I could tell it helped my wrist in particular.  However, I did start to get pain on the right side of my hand and a little in my thumb from using the trackball.  I will still pull out the TrackMan once and a while when I notice my hand hurting.  It works well as a replacement to the Mac’s trackpad, since I can use it anywhere without having to worry about a mouse surface.

I have found that switching between different input devices (VerticalMouse, TrackMan, laptop trackpad, regular mouse), seems to help with any pain. Changing your hand’s position and the different ways these devices make your hand move can aid in getting sore in the same places.

Keyboard
apple-keyboard
I tried several different ergonomic keyboards that were split, had built-in wrist-rests or gel wrist-rests. These worked well, but these early models (and every keyboard I had used up till now) had either buckling spring keys or mechanical switches.  In the last few years, buckling spring keyboards have become popular due to the satisfying clicky sound they make. Most keyboards today are either mechanical or scissor-switch (laptop keyboards).  Mechanical keyboards require you to push the key further down and this can cause strain on your fingers.  Scissor-switch keys do not require the keys to be pressed as far down and hence do not cause the same strain.

I now use the standard Apple Keyboard with numeric key-pad.  Since I have a MacBook Pro, I do enjoy having the same type of keyboard both at my desk and on the laptop.  I have always been interested in the ergonomic keyboards, but it’s hard to find any that have scissor-switch keys plus have Mac versions.  Microsoft has the Sculpt Ergonomic Desktop which does have scissor-switch keys, but there isn’t a Mac version.  I think I will have to give it a try regardless to see if I like it.

Chair
herman_miller_aeronOne of the recommendations the physical therapist made was removing the arm rests from my chair.  This helps to stop you from resting your elbows on them and to promote better posture when sitting by keeping your arms at 90 degrees.  The chair I had at the time just happen to allow me to remove the arms, so that worked out well.  Another benefit of this is that the arm rests do not bump into the desk, which drives me crazy.

I have since gotten a Herman Miller Aeron, which is the quintessential office chair.  It is definitely a great chair and since I spend many hours a day sitting at my desk, I feel that it is a great investment. The version I have does not allow me remove the arm rests, however I can position them all the way to the bottom and they are out of the way but are still there in case I want to use them.

Desk
galantSwapping out my desk for something more adjustable was also helpful. I now use the IKEA GALANT which has since been replaced by the BEKANT. It has several different surfaces you can combine and most important adjustable legs have any surface height you want.

Workstation ergonomics
Having good posture at your desk is crucial to avoid pain and soreness or worse injury.  Jeff Atwood has a great post at Coding Horror going over good posture and the best way to position your chair, desk, monitor and keyboard.  It’s extremely hard for me to be strict and have good posture while sitting at my desk.  Eventually I will slouch or put a leg up underneath myself.  I try really hard to notice when I do this and just get up and take a break (which I will go over in the next section).

Source: Anthro

Source: Anthro

Taking breaks
Working many hours straight at your desk without breaks can cause serious damage to your body. I try to get up and walk around and do something else at least every hour or usually even more often. This will also help me refocus on a project or problem that I have been dealing with.  When I am on the phone, I will typically get up and walk around (or rather pace) which is still better than just sitting at my desk.

The 20-20-20 Rule can also be a good guide to avoid soreness and eye strain.  Every 20 minutes take a break and take your eyes off the computer screen.  Take a break for at least 20 seconds.  Look at something 20 feet away to avoid eye strain.

Stretching and exercises
When I’m taking my breaks, it’s a great time to do stretches.  There are several hand and wrist stretches you can do to loosen up.  I’ve also found it helpful to use stress/squeeze balls for my hands.  Yoga is great for overall stretching and releasing tension.  There are many poses to try and each can be good when focusing on certain parts of your body that need it.

Mixing up working environments
Sitting all day long can contribute to soreness, so I also mix up my day by standing and working on my laptop.  We have a tall table in our kitchen and a tall dresser that I will stand at and work.  There are many studies on both sides that sitting all day long or standing all day long will cause you problems.  I find it’s best to just do both.  It’s also nice to break up the day in different parts of the house.

Putting it all together or just doing a few things
It’s hard to do everything correctly all the time when using the computer.  It’s best just to try different things and be aware of your body and what it’s telling you.  If you do that, then you can hopefully avoid any soreness, pain or injury.